Job Description  

 Staff Accountant 

Reports to: Controller 

FLSA Status: Non-Exempt  

ABOUT THE OCEAN INSTITUTE  

Located on the waterfront in Dana Point Harbor, the Ocean Institute (OI) is a federally recognized 501c3 nonprofit. Working at the Ocean Institute offers a unique educational environment and the ability to show your appreciation for the ocean. Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. The Ocean Institute’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment.  

GENERAL DESCRIPTION   

Ocean Institute, located in scenic Dana Point Harbor, is seeking a detail-oriented Staff Accountant to support our nonprofit’s financial operations. This role plays a key part in ensuring accurate reporting, compliance, and efficient day-to-day accounting processes. The ideal candidate will be proficient in general ledger accounting, accounts payable/receivable, and monthly close procedures, and will collaborate closely with internal teams and external partners to support financial transparency and organizational success. 

ESSENTIAL FUNCTIONS 

Monthly Responsibilities 

• Prepare and post recurring journal entries including payroll, accruals, depreciation, and benefit allocations. 

• Reconcile all bank, credit card, investment, and liability accounts with appropriate documentation. 

• Maintain schedules for prepaid expenses, fixed assets, and restricted funds. 

• Reconcile and record revenue from multiple sources including point-of-sale systems, donations, grants, and programmatic income. 

• Track interdepartmental allocations and ensure accurate classification of expenses. 

• Support sales and use tax calculation, reporting, and remittance. 

• Generate monthly financial reports including balance sheets, income statements, and budget-to-actual comparisons. 

• Upload reports and reconciliations to designated internal review platforms. 

Quarterly Responsibilities 

• Reconcile payroll tax filings (e.g., 941s) and verify benefit allocation accuracy. 

• Review and update restricted fund balances and grant reporting schedules. 

• Prepare and post quarterly journal entries as needed for complex or manual allocations. 

• Assist in producing quarterly financial packets for management or board review. 

Annual Responsibilities 

• Support annual financial audit preparation, including PBC (Prepared By Client) documentation. 

• Finalize year-end adjusting entries for liabilities, accruals, prepaid items, and deferred revenue. 

• Assist with preparation and reconciliation of 1099s and other compliance-related filings. 

• Maintain and update depreciation schedules; record fixed asset activity. 

• Support preparation of tax returns and retirement plan filings (e.g., Form 5500). 

• Contribute to budget preparation and loading final budget into accounting systems. 

• Assist with year-end reconciliations for grants, pledges, inventory, and net assets with donor restrictions. 

Other 

• Set up new grants and projects in accounting software 

• Respond to internal and external finance-related inquiries within established timeframes 

• Support coordination across departments; provide basic training to internal users on finance procedures or documentation as needed. 

• Assist in identifying and implementing process improvements for financial workflows and data entry. 

• Ensure adherence to internal control policies and support ongoing compliance with 501(c)(3) regulations and audit requirements. 

• May be required to work overtime to complete work or projects 

• Assistance with Ocean Institute’s large fundraising or special events such as;  

• Maritime Festival, Annual Fundraising Gala, Parade of Lights, Spooky Seas, etc. 

• Meets all applicable safety requirements for the position and work environment 

• Other duties as assigned 

REQUIREMENTS  

• At least 2 years of experience in accounting or a similar role. Prior experience working in a nonprofit organization is a plus. 

• A bachelor’s degree in accounting, finance, or a related field is preferred. 

• Strong understanding of accrual accounting, general ledger management, accounts payable/receivable, payroll, and bank reconciliations. 

• Experience managing and tracking accounting functions related to grants and restricted funds. 

• Proficiency in MS Excel and MS Word, Microsoft Office. 

• Knowledge of accounting software such as Blackbaud Financial Edge or similar computerized systems. 

• Strong attention to detail with the ability to resolve accounting discrepancies and issues. 

• Excellent organizational skills with the ability to manage multiple tasks, prioritize deadlines, and maintain accuracy. 

• Strong written and verbal communication skills. 

PHYSICAL & MENTAL REQUIREMENTS  

Reasoning & Mental Abilities:  

Uses critical thinking skills to interpret information furnished in written, oral or schedule form and to analyze more complex documents like agreements and contracts. Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly.    

Projects accurate future occurrences based on current or historic data. Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests.  

Work Environment & Exposures:  

Position may require occasional exposure to fumes or airborne particles, vibration and loud noise levels. Will be exposed to varying weather conditions, soil, pollen, grass and plant materials and fertilizer while working; will be exposed to cleaning solutions of home strength; may be exposed to industrial strength solutions for pest control, paints or solvents.    

EQUIPMENT USE:  Computer, copy machine, fax, scanner, keyboard, ten-key, postage meter, etc.  

EQUAL OPPORTUNITY EMPLOYER 

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge. 

APPLY

Email your resume and cover letter to recruitment@oceaninstitute.org.

School Programs Coordinator  

Job Description 

ABOUT THE OCEAN INSTITUTE 

The Ocean Institute (OI) has redefined its future through a newly developed strategic plan and priorities that include research, education, conservation and excellence.  Located on the waterfront in Dana Point Harbor, the Ocean Institute is a federally recognized 501c3 nonprofit. Working at OI offers a unique educational environment and ability to demonstrate your appreciation for the ocean.  Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. OI’s mission, “Using the ocean as our classroom, we inspire children to learn,”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment.   

GENERAL DESCRIPTION 

Under the direction of the School Programs Senior Manager, the School Programs Coordinator is responsible for ensuring the quality, consistency, and effectiveness of school programs and instruction at the Ocean Institute. This role is responsible for training, supervising, and evaluating instructional staff and ensuring that programs and activities run smoothly and on schedule.  To ensure program delivery is in alignment with program goals, this role orchestrates peer evaluation and feedback throughout the year. This role also includes pre– and post-program communication with teachers to ensure we are providing adequate customer service.  

This leadership role ensures that science programs at the Ocean Institute align with internal and external standards for educational quality and excellence. In addition, the School Programs Coordinator will participate in other Ocean Institute programs and events as needed. 

Success in this role will largely be measured by staff retention, instructional accuracy (as demonstrated by manager and pre/post gains), and a positive staff culture. 

ESSENTIAL FUNCTIONS 

• Fulfills essential functions and responsibilities of an Ocean Institute Coordinator, staying up to date on current best practices in teaching methods. 

• Assist the Booking Coordinator with communication with teachers pre and post programs. 

• Upholds Ocean Institute and departmental policies and procedures. 

• Staff Management: 

• Trains, supervises, and evaluates instructional staff.  

• Manages Education Staff Program Schedule (When I Work). Aligns with companywide schedule release dates. 

• Creates and manages staff assignments for school programs. (Assisting set-up, check-in, lunch, check-out, etc.) 

• Works with other education coordinators and managers to develop and implement a peer observation program for instructors. 

• Works as a team member with other education staff to ensure the success of the programs and to create a positive work environment. 

• Communicates any relevant information regarding program or job performance to staff in a positive and appropriate manner. 

• Trains and oversees overnight Admins for Science Programs.  

• Program Implementation: 

• Uses pre-program data on program to ensure the learning experiences align. 

• Works with the Education team in organization, ordering, and maintenance of science program supplies. 

• Greets and checks-in schools upon arrival for school programs. If multiple programs, assigns a lead instructor to assist. 

• Assists staff with set-up and clean-up of onsite programs. 

• Assists staff with lunch breaks. 

• Works closely with the booking team in fulfilling grants.  

• Updates program curriculum and supplies used for programs. 

• Assists School Programs Senior Manager with creation of new programming. 

• Runs instructor staff training for school programs  

• Adapts programs for inclement weather, communicates any last-minute changes with teachers. 

• Manages school information, allergies, dietary restrictions, behavior issues, and updates instructional staff if necessary. 

• Runs pre-program meetings to inform staff of day of program needs and changes. 

• Teach programs on a fill in or substitute basis (Instructor, deckhand, overnight admin). 

• Works with the School Programs Senior Manager on special/custom science programs. 

• Manages all food items for overnight programs (ex: ordering dinner, breakfast, drinks, snacks, etc.) 

• Leadership: 

• Oversees Education volunteers training and program calendar. 

• Works as a team member with other Ocean Institute departments 

• Works with the education team to plan and develop summer camp programs. 

• Works with the education team to plan a teaching techniques training.  

• Has a leadership role in summer camp sessions during June, July, and August.  

• Assist School Programs Senior Manager with Intern Program.  

• Works closely with members of the Education Team to ensure program success.  

• Maintains and updates program info sheets for teachers. (Pre-packs, Risk and waivers, Manifests, Jotforms, etc.) 

• Present and promote Ocean Institute programs at PTA meetings, schools, and other events, if requested.   

• Special Events: Participates in the planning and implementation of special events ex: Annual Gala, Maritime Festival, Teen Conferences Holiday Events, etc. 

• Other duties as assigned.  

REQUIREMENTS 

• Must have four-year degree in science, education, or the equivalent.  

• Must maintain certification First Aid and CPR.   

• Must be adept with various computer programs including the Microsoft Office suite and online programs 

• Must be committed to excellence and furthering the educational and environmental mission of the Ocean Institute. 

• Must have experience in informal or formal education.  

• Must  be able to communicate effectively and establish a good rapport with staff, as well as with visiting teachers, students, and chaperones. 

• Must be self-motivated and able to work independently in an unsupervised environment. 

• Previous coordination experience preferred, but not required. 

• Must exhibit a positive attitude, enthusiasm, and passion for work in Ocean Education! 

PHYSICAL & MENTAL REQUIREMENTS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law. 

Reasoning & Mental Abilities:  Uses critical thinking skills to interpret information furnished in written, verbal or schedule form.  Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly. 

Projects accurate future occurrences based on current or historic data.  Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests. 

Work Environment & Exposures:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.  The employee is exposed to wet conditions; salt water; rough, rocky, slippery terrain; indoor/outdoor moderate conditions on a regular basis.  The noise level is usually moderate. 

EQUAL OPPORTUNITY EMPLOYER 

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge. 

Floating Lab Specialist (Unlicensed Mate)

Job Description

ABOUT THE OCEAN INSTITUTE

The Ocean Institute (OI) has redefined its future through a newly developed strategic plan and priorities that include research, education, conservation and excellence.  Located on the waterfront in Dana Point Harbor, the Ocean Institute is a federally recognized 501c3 nonprofit. Working at OI offers a unique educational environment and ability to demonstrate your appreciation for the ocean.  Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. OI’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment.

JOB SUMMARY

The Floating Laboratory Specialist (Unlicensed Mate) position serves the primary functions of assisting the captain in
operations and maintenance of the RVSE. The position also assists the At Sea Department Administrators in overseeing
quality assurance of existing programs and developing new programs. The FLS is involved in the implementation and
successful execution of the curricula for all Floating Laboratory programs. Another role of the FLS is to assist with the
implementation and maintenance of research projects.

ESSENTIAL DUTIES & RESPONSIBILITIES

Assisting the Captain:
• On-deck daily preparation and cleaning of vessel (including washing windows, scrubbing decks, cleaning heads,
etc.)
• Perform daily start up and shut down procedures on generator, main engines, and other equipment.
• Perform engine room maintenance tasks.
• Perform regular Cal-OSHA safety checks (for example, deck grip, cable wear, gloves, footwear, lines on deck, trash,
loose tools, etc.).
• Load and offload of passengers, handle lines, set and retrieve anchors, assist with implementing emergency
procedures.
• Oversee safe and efficient use of all equipment by staff and students.
• Present safety talk including SB 755 requirements and rules specific to the R/V Sea Explorer.

Assisting the At Sea Department
• Role model for dress and behavior before, during and after all programs.
• Greet students and teachers; effectively guide them into program (collecting and checking manifest, stowage of
gear, etc.), proactively addressing each school’s needs, and providing consistent communication to participants on
activities.
• Active participation in design, development and implementation of station equipment and curriculum, as needed
and directed.
• Maintain all program equipment on a daily or as needed basis.
Ocean Institute | Floating Lab Specialist | April 2025 2 of 4
• Train instructional staff in program logistics and curriculum.
• Perform necessary first aid during program for injuries and seasickness.
• Oversee data collection during programs and maintain databases for all research cooperative projects with
monitoring agencies and universities.

Instructional duties:
• Assume the position of role model in fulfilling “essential functions and responsibilities” of Ocean Institute’s
instructor position; namely teaching, professionalism, communication, and positive culture.
• Upon hire, participates in United States Department of Transportation and USCG required drug-testing program.
• Demonstrate knowledge and understanding of marine biological and oceanographic principles for offshore
ecosystems, including but not limited to, benthic ecology, plankton, and water profile dynamics.
• Demonstrate ability to dynamically present the information of marine biology and oceanography, while meeting
the goals and objectives of Floating Laboratory Programs as outlined in the challenge sheets.
• Participate in major Ocean Institute events (e.g., Maritime Festival, Annual Fundraising Gala, Girls in Ocean Science).
• Other duties as assigned.

EDUCATION, EXPERIENCE, AND QUALIFICATIONS

• Minimum one year boating experience required
  • Four-year degree in education, environmental studies, social science, science, or outdoor recreation; equivalent
  relevant work experience may be acceptable.
  • Ability to work overnight programs and weekends.
  • Demonstrated experience working with children and groups in an organized educational or recreational setting.
  • Ability to work independently.
  • Committed to excellence and furthering the educational and environmental mission of the organization.
  • Maintains certifications in First Aid and CPR.
  • Upon job offer, completes a fingerprint and background check.
  • Upon hire, participates in United States Department of Transportation and Coast Guard required drug-testing
  program.

COMPUTER & EQUIPMENT SKILLS
• Must be adept with various computer programs including the Microsoft Office suite and online programs

PHYSICAL & MENTAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.

Reasoning & Mental Abilities:  Uses critical thinking skills to interpret information furnished in written, verbal or schedule form.  Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly.

Projects accurate future occurrences based on current or historic data.  Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests.

Work Environment & Exposures: The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of the job. The Company will provide reasonable
accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be
required by law. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts.
The employee is exposed to wet conditions (including cold saltwater); rocky and rough terrain; outdoor conditions, including
pollen, plant life, insects, and wildlife; heights, fumes and airborne particles on a regular basis. The noise level is usually
moderate.

Equipment Use: Hydraulic wenches, various pieces of scientific equipment (ROV, water testing equipment, underwater
cameras, side-scan sonar, benthic grab, etc.), computers, sound system, line handling, etc.

EQUAL OPPORTUNITY EMPLOYER

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge.

APPLY

Email your resume and cover letter to recruitment@oceaninstitute.org.

Event and Facility Rental Coordinator

Job Description

ABOUT THE OCEAN INSTITUTE

The Ocean Institute (OI) has redefined its future through a newly developed strategic plan and priorities that include research, education, conservation and excellence.  Located on the waterfront in Dana Point Harbor, the Ocean Institute is a federally recognized 501c3 nonprofit. Working at OI offers a unique educational environment and ability to demonstrate your appreciation for the ocean.  Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. OI’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment.

JOB SUMMARY

Ocean Institute, located in the picturesque Dana Point Harbor, is seeking a dynamic Facility Rentals and Events Coordinator to lead and expand our facility rental program. While our primary focus is on educational programs, our beautiful waterfront campus is also available for special events. The ideal candidate will serve as the primary point of contact for all internal facility rentals, overseeing everything from event setup to execution. This role requires strong coordination skills, including communication with external event teams, our Booking Coordinator, and vendors to ensure seamless event experiences. 

ESSENTIAL DUTIES & RESPONSIBILITIES

Event Planning & Coordination 

• Serve as the lead for all internal and external event rentals, including weddings, corporate functions, nonprofit events, etc. 

• Provide high-touch coordination and support from pre-event planning to on-site execution and post-event follow-up. 

• Draft detailed event contracts, floorplans, and timelines in coordination with the Booking Coordinator and external event team. 

• Manage all aspects of vendor relations, including selection, scheduling, performance oversight, and payment coordination. 

• Conduct site walkthroughs with prospective and confirmed clients, ensuring expectations are aligned with event capabilities and guidelines. 

• Coordinate private educational offerings for event clients, integrating Ocean Institute’s unique programming into custom event experiences. 

Operational Oversight 

• Supervise event setup, breakdown, and on-site operations, ensuring a high level of professionalism and efficiency.
• Coordinate with janitorial teams for pre- and post-event cleaning and ensure spaces meet cleanliness and presentation standards (“Event Ready”). 
• Maintain and manage equipment inventory in the catering kitchen, including reorganization, supply ordering, and cleanliness oversight. 

• Ensure all events meet county lease and facility requirements and safety standards. 
• Utilize Convergence software to manage event bookings and assign internal staffing resources via When I Work. 

Sales, Marketing & Growth Initiatives 

• Work proactively with the marketing team to promote event rental spaces across digital platforms, including the Ocean Institute website, social media, corporate outreach, and platforms like The Knot. 

• Build, promote, and refine event rental packages and scale successful models to new markets. 

• Develop and implement strategies to increase rental revenue, including pricing alignment based on market research, outreach to corporate clients, and seasonal promotional campaigns. 

• Create and contribute content for newsletters and social channels to showcase Ocean Institute’s event offerings and rental successes. 

Strategic & Administrative Duties 

• With managerial support, review event sales performance regularly and identify opportunities to optimize offerings and improve conversion rates. 

• Provide timely reports and updates to leadership on event trends, space utilization, client feedback, and staffing needs. 

• Collaborate with internal departments and leadership to ensure cross-functional alignment of event goals with organizational mission and values. 

• Perform other duties as assigned to support the mission of the Ocean Institute. 

• Assistance with Ocean Institute’s large fundraising or special events such as; Maritime Festival, Jazz, Parade of Lights, Spooky Seas, etc. 

EDUCATION, EXPERIENCE, AND QUALIFICATIONS

• Must have related degree or equivalent professional qualification 

• Must be adept with various computer programs including Square and Microsoft Office suite, marketing platforms, event management software, scheduling platforms, etc. 

• Excellent interpersonal and guest services skills 

• Ability to manage many projects simultaneously, vendors, and client relationships 

• Strong organizational and multitasking skills, and attention to detail 

• Must be committed to excellence and furthering the educational and environmental mission of the Ocean Institute. 

• Must be able to communicate effectively and establish rapport with staff, volunteers, customers, and vendors. 

• Must be self-motivated and able to work independently in an unsupervised environment. 
• Experience in event coordination, hospitality, or venue management 

PHYSICAL & MENTAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.

Reasoning & Mental Abilities:  Uses critical thinking skills to interpret information furnished in written, verbal or schedule form.  Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly.

Projects accurate future occurrences based on current or historic data.  Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests.

Work Environment & Exposures: The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of the job. The Company will provide reasonable
accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be
required by law.

EQUAL OPPORTUNITY EMPLOYER

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge.

APPLY

Email your resume and cover letter to recruitment@oceaninstitute.org.

Accounting Assitant

Job Description

ABOUT THE OCEAN INSTITUTE

The Ocean Institute (OI) has redefined its future through a newly developed strategic plan and priorities that include research, education, conservation and excellence.  Located on the waterfront in Dana Point Harbor, the Ocean Institute is a federally recognized 501c3 nonprofit. Working at OI offers a unique educational environment and ability to demonstrate your appreciation for the ocean.  Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. OI’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment.

JOB SUMMARY

The Ocean Institute is seeking an entry-level Accounting Assistant to support the Controller with data entry and day-to-day
accounting tasks. This position plays a key role in maintaining accurate financial records and ensuring smooth financial
operations across multiple computer applications. The ideal candidate is detail-oriented, organized, and eager to learn in a
collaborative environment. This is a great opportunity for someone looking to start a career in nonprofit finance and
accounting.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manage the Accounts Payable Mailbox, including requesting approvals and printing out invoices and approvals
• Perform data entry for accounts payable including entering AP Invoices in Accounting software
• Reconcile vendor statements and follow up on discrepancies or missing documentation
• TIN Check and request W-9’s for all new vendors with the use of our Tincheck software
• Maintain up-to-date and organized electronic vendor and records
• Enter all credit card transactions into Accounting Software to reconcile to the credit card statement
• Assist in the preparation of audit documentation and supporting schedules
• Communicate with vendors and internal staff regarding payment and invoice information, approvals
• Maintain physical and digital filing systems for financial documents
• Assist with scanning, organizing, and archiving accounting records
• Support the accounting team with other clerical and data-related tasks as needed
• Participate in major Ocean Institute events (e.g., Maritime Festival, Annual Fundraising Gala, Girls in Ocean Science).
• Other duties as assigned.

EDUCATION, EXPERIENCE, AND QUALIFICATIONS

• High school diploma or equivalent required; college coursework in Accounting, Finance, or related field a plus
• Some experience in accounting, data entry, or administrative support preferred
• Basic understanding of accounting principles and financial documentation
• Strong data entry skills with high accuracy and attention to detail
• Strong organizational and time management skills
• Ability to handle confidential information with professionalism and discretion
• Clear and effective written and verbal communication skills
• Willingness to learn and take direction; ability to work both independently and collaboratively
• Strong work ethic, reliability, and a proactive approach to problem-solving
• Passion for Ocean Institute’s mission and the various constituents the organization serve

COMPUTER & EQUIPMENT SKILLS

• Highly familiar with Microsoft Excel and Microsoft Suite. Experience with accounting software (e.g., Financial Edge) is
  a plus.
• Skilled in database management, reporting, and can work in a variety of different programs

PHYSICAL & MENTAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.

Reasoning & Mental Abilities:  Uses critical thinking skills to interpret information furnished in written, verbal or schedule form.  Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly.

Projects accurate future occurrences based on current or historic data.  Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests.

Work Environment & Exposures: The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of the job. The Company will provide reasonable
accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be
required by law. 

EQUAL OPPORTUNITY EMPLOYER

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge.

APPLY

Email your resume and cover letter to recruitment@oceaninstitute.org.

Guest Services Representative

Job Description

ABOUT THE OCEAN INSTITUTE

The Ocean Institute (OI) has redefined its future through a newly developed strategic plan and priorities that include research, education, conservation and excellence.  Located on the waterfront in Dana Point Harbor, the Ocean Institute is a federally recognized 501c3 nonprofit. Working at OI offers a unique educational environment and ability to demonstrate your appreciation for the ocean.  Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. OI’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment.

JOB SUMMARY

The Guest Services Representative is based at the front desk in our gift shop and serves as a warm, professional first point
of contact for all visitors. Weekdays involve checking in school groups, answering phones and emails, and assisting with
merchandise sales and general guest inquiries. On weekends, the focus shifts to selling admission tickets, handling gift shop
transactions, and supporting public guests with questions about programs and offerings. This role is essential to creating a
positive, efficient, and informative guest experience at the Ocean Institute.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Answer customer inquiries and greet all guests in a professional and gracious manner
• Manage incoming phones and process messages efficiently. Review and respond to company email, routing
  messages to others and following up as appropriate.
• Manage incoming and outgoing mail and packages
• Provide impeccable customer service; manage questions and complaints, ensure a positive guest experience
• Complete bookings over the phone and assist customers with online bookings
• Greet and check in guests for camps and public programs
• Promote and sell Ocean Institute programs such as: Summer Camps, Ocean Institute Memberships, cruises and sails
• Restock onsite marketing materials and help place signage around the facility
• Opening and closing of registers, including completing daily cash register sales reports and balancing
• Operates point-of-sale systems for Ocean Institute’s gift store and programs
• Create manifests for Public Programs
• Professionally represent the Ocean Institute to the public at all times
• Multitask and prioritize duties to complete projects
• Respond quickly to changing priorities
• Support management effectively and in a timely manner
• Participate in major Ocean Institute events (e.g., Maritime Festival, Annual Fundraising Gala, Girls in Ocean Science).
• Other duties as assigned.

EDUCATION, EXPERIENCE AND QUALIFICATIONS

• High School and/or GED Diploma required
• Demonstrated Customer Service / Sales experience.
• Excellent communication skills, both written and oral.
• Professional attitude.
• Ability to work in a team environment.
• Ability to multitask in a high demand environment and use creative problem-solving skills.
• Demonstrated proficiency in the use of Microsoft Windows, Explorer, Outlook, Word, Access and Excel and online
  reservation software.
• Knowledge of these software applications is required for a variety of tasks, such as electronic file management, email, word processing, and maintaining databases.

COMPUTER & EQUIPMENT SKILLS

• Skilled in database management, reporting, and can work in a variety of different programs
• Very computer literate, familiar with Microsoft Word, Excel, Outlook, Access, and PowerPoint, Raiser’s Edge,
  various databases and internet programs.

PHYSICAL & MENTAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.

Reasoning & Mental Abilities:  Uses critical thinking skills to interpret information furnished in written, verbal or schedule form.  Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly.

Projects accurate future occurrences based on current or historic data.  Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests.

Work Environment & Exposures:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.  While performing the duties of this job, the employee is exposed to indoor/outdoor moderate conditions on a regular basis.  The noise level is usually moderate.

Equipment Use: Computer, copy machine, fax, scanner, keyboard, ten-key, postage meter, etc

EQUAL OPPORTUNITY EMPLOYER

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge.

APPLY

Email your resume and cover letter to recruitment@oceaninstitute.org.

Summer Camp Lead

Job Description

ABOUT THE OCEAN INSTITUTE

The Ocean Institute (OI) has redefined its future through a newly developed strategic plan and priorities that include research, education, conservation and excellence.  Located on the waterfront in Dana Point Harbor, the Ocean Institute is a federally recognized 501c3 nonprofit. Working at OI offers a unique educational environment and ability to demonstrate your appreciation for the ocean.  Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. OI’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment.

JOB SUMMARY

Reporting to the Summer Camp Managers, the Summer Camp Administrator assists in the operation of Ocean
Education Center and Maritime summer camps. They function as the main program developer, maintains a
budget, supply list, and staffing needs of the program. In addition, they oversee the implementation of the
program, including but not limited to staff training, participant check in, and program lead.
Duties include teaching summer camps as assigned, establishing and maintaining a positive rapport with staff,
supporting other instructors and assisting with child management, purchasing supplies, maintaining
equipment, managing paperwork, assisting in registration, setting up and cleaning up stations, interacting
positively with parents and other Ocean Institute customers, overseeing summer camp volunteers and aides,
completing other projects as assigned, and doing whatever is necessary to ensure the successful
implementation of summer camp programs.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Fulfills essential functions and responsibilities of an Ocean Institute instructor, staying up to date on current best practices in teaching methods.
• Assists in preparation for summer camps.
• Teaches Ocean Institute summer camps as needed.
• Leads and assists with staff trainings for summer camp.
• Works with summer camp manager on writing, developing, and implementing curriculum.
• Act as on site administrator for assigned camps.
• Acts as a role model for dress and behavior, before, during and after all programs.
• Works as a team member with other Ocean Institute staff to ensure the success of the programs and to create a positive work environment.
• Assists in staff supervision, training and promoting positive staff morale.
• Upholds Ocean Institute policies and procedures.
• Other duties as assigned.

EDUCATION, EXPERIENCE AND QUALIFICATIONS

• Committed to excellence and furthering education and environmental mission of the organization.
• Be working towards or has a Bachelor’s Degree.
• Must be at least 18 years of age.
• Experience working with children ages 5-13 years old, including a basic understanding of child development
skills.
• At least one year experience working on Ocean Institute programs or other relevant experience.
• Maintains certifications in First Aid and CPR.
• Must be comfortable overseeing campers at the beach and other water-based activities.
• Upon job offer, satisfactory completion of drug test, California Department of Justice fingerprint check via Live
Scan, and background check.
• Availability to work Monday-Friday, June 2 through August 15. No weekends.

COMPUTER & EQUIPMENT SKILLS

• Microsoft Office Suite

PHYSICAL & MENTAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.

Reasoning & Mental Abilities:  Uses critical thinking skills to interpret information furnished in written, verbal or schedule form.  Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly.

Projects accurate future occurrences based on current or historic data.  Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests.

Work Environment & Exposures:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.  While performing the duties of this job, the employee is exposed to indoor/outdoor moderate conditions on a regular basis.  The noise level is usually moderate.

EQUAL OPPORTUNITY EMPLOYER

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge.

APPLY

Email your resume and cover letter to recruitment@oceaninstitute.org . Note any summer commitments where you will be unable to work in your cover letter. 

Relief Captain- Spirit of Dana Point

Job Title:                             Relief Captain             

Reports to:                          Port Captain

Part Time/Full Time:          Part Time        

FLSA Status:                         Non-exempt   

GENERAL DESCRIPTION

Under the direction of the Master and Port Captain, a Spirit of Dana Point Captain assists the Director and the Master Captain
in the operation of the sailing programs aboard the Spirit of Dana Point. This position also may be required to help
with ship maintenance and repair, occasionally.

REQUIREMENTS

• Minimum 5 years of experience working as a captain strongly preferred.
  • Hold and maintain a 100-ton near-coastal Coast Guard Master’s license with sailing endorsement.
  • Four-year degree or equivalent experience preferred.
  • Must maintain certification in First Aid and CPR or maintain certification after hiring.
  • Must participate in Coast Guard required drug-testing program.
  • Must have a working knowledge of sail handling, navigation, rigging, marlinspike seamanship, carpentry,
  plumbing, painting, and ship operations.
  • Ability to interact and develop a good rapport with OI staff, OI volunteers, teachers, parents, the general
  public and outside partnering organizations in a professional and courteous manner.
  • Must be an effective communicator (oral and written).
  • Ability to multitask and prioritize duties and respond quickly to changing priorities.
  •
  • Must be able to work nights and weekends, including overnights when needed.
  • Must be able to work independently in an unsupervised environment.

ESSENTIAL FUNCTIONS

The primary responsibilities include, but are not limited to:

• Safely captain the vessel on cruises and as needed.
• Building and maintaining a cohesive relationship between OI staff, OI volunteers, and OI customers.
• Ensuring the highest safety standards are maintained aboard vessels during all dockside/ Sailing programs.
• Attending scheduled meetings.
• Must ensure the safety and well-being of students, adult chaperones, teachers, volunteers, staff and public at
all times.
• Assisting in daily ship operations and maintenance of the Spirit of Dana Point.
• Acting as role model and be responsible for dress and behavior before, during and after all programs.
• Upholding Ocean Institute and departmental policies and procedures.
• Other duties as assigned

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
• This position requires working in a variety of potentially physically demanding and hazardous
environments, both on land and at sea. This includes working in the rigging of the Spirit of Dana Point.
• The employee may be required to lift objects of 50+ pounds.
• This position requires working on a moving and uneven surface aboard a sea-going vessel, including
climbing aloft in the ship’s rigging up to 90 feet above deck.
• While performing the duties of this job, the employee is frequently required to stand for extended
periods of time. The employee may also be required to bend, crouch and sit.
• This job requires the use of hands to handle, control, or feel objects or tools.
• Specific vision abilities required by this position are perception and the ability to adjust focus.
• This position requires the employee to work outdoors, exposed to all weather conditions.

REASONING AND MENTAL ABILITIES

• Able to formulate appropriate responses to requests for data, services and information from internal or
external customers with a wide range of personalities and demeanors.
• Able to work independently and react quickly to changing priorities with a consistent sense of urgency.

WORK ENVIROMENT

The work environment characteristics described here are representative of those an employee encounters while
performing the essential functions of this job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderate. Requires occasional work where the sounds and
noise levels are distracting or uncomfortable.
• Requires face-to-face discussions with individuals.
• Requires making decisions that affect other people, the financial resources and the image of the Ocean
Institute.
• Requires making decisions that impact of co-workers, clients or the company.
• Requires working with others on a group or team.
• Includes responsibility for work outcomes and results.
• Includes responsibility for the health and safety of others.
The statements herein are intended to describe the general nature and level of work performed by employees,
but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore,
they do not establish a contract for employment and are subject to change at the discretion of the Ocean
Institute.

EQUAL OPPORTUNITY EMPLOYER

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge.

Facilities Lead

Job Title:                                Facilities Lead              

Reports to:                            Director of Husbandry and Facilities  

Part Time/Full Time:          Part Time        

FLSA Status:                         Non-exempt   

GENERAL DESCRIPTION

The Facilities Lead is responsible for supporting the efficient operation and maintenance of the Ocean Institute campus. This role will work closely with the outsourced Facilities Technician to manage workload, ensure quality control, manage priorities and deadlines, and address campus repair needs. The Facilities Lead will conduct routine inspections, maintain detailed records, and identify opportunities for campus improvement, all while ensuring compliance with safety regulations and standards, as well as provide campus facilities support in conjunction with our outsourced technician(s).

REQUIREMENTS

• Previous experience in facilities management, maintenance, or a related field preferred.
• Strong organizational and record-keeping skills.
• Previous experience with MRI Angus, or other Task Management Software
• Experience with filing building permits, or managing construction projects strongly preferred
• Some familiarity with safety standards, building codes, and facility compliance requirements.
• Ability to assess repair needs and coordinate effectively with technicians and contractors.
• Basic handyman skills.
• Excellent communication and problem-solving skills.

ESSENTIAL FUNCTIONS

The primary responsibilities include, but are not limited to:

• Inspection and Elevation: Conduct routine campus inspections to identify maintenance needs and opportunities for improvement. Elevate concerns to ensure timely resolution. Assist in managing the workload of the outsourced
  Facilities Technician and ensure quality control of all work completed onsite.
• Minor Repairs: Address minor facilities repairs directly or coordinate with the Facilities Technician to ensure proper and timely completion.
• Quality Control: Oversee the workload of the Outsourced Technician and ensure quality standards are met.
• Vendor Coordination: Organize and manage vendor services for specialized maintenance and repairs.
• Compliance and Safety: Ensure all facilities operations adhere to safety regulations and standards.
• Record-Keeping: Maintain detailed logs of inspections, repairs, and vendor activities to ensure transparency and track progress. Monitor and manage budgets allocated for facility upkeep, ensuring cost-effective solutions.
• Other duties as assigned.

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Company will provide reasonable accommodations to permit individuals with qualified
  disabilities to perform the essential functions of the position as may be required by law.
• Standing and working with hands for most of the day
• Walking, sitting, stooping/bending, kneeling, balancing, reaching, and lifting/carrying up to 50 lbs for less than a third of the day.
• Clear speech and good hearing, both face to face and on the phone; hears well in
  noisy social environments.
• Clear vision at 20 inches or less, with or without corrective lenses; vision sufficient
  to drive motor vehicles safely, with or without corrective lenses.

REASONING AND MENTAL ABILITIES

• Uses critical thinking skills to interpret information furnished in written, verbal or schedule form.
• Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly.
• Projects accurate future occurrences based on current or historical data. Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests.

OTHER

• May be required to work overtime to complete work or projects
• May be required to work all employee events such as:
• Maritime Festival
• Annual Fundraising Gala
• Meets all applicable safety requirements for the position and work environment
• Completes other duties as assigned

EQUAL OPPORTUNITY EMPLOYER

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge.

Controller

Job Title:                                Staff Accountant / Controller             

Reports to:                            COO / External Finance Team / President   

Part Time/Full Time:             Full Time        

FLSA Status:                         Non-exempt   

GENERAL DESCRIPTION

Under the direction of the Chief Operations Officer, the Controller will oversee, manage, and execute the organization’s day-to-day accounting functions, ensuring the accuracy and integrity of financial data. In this role, the Controller will perform accounting duties and will ensure the completion of key accounting tasks, including journal entries, bank reconciliations, grant and project tracking, and accounts payable/receivable management. The Controller will also support month-end closing processes, assist with audits, and ensure compliance with organizational policies and external regulations.

REQUIREMENTS

• Bachelor’s degree in Accounting, Finance, or a related field.
• CPA or other relevant certifications preferred.

• 5+ years of experience in accounting, with at least 2-3 years in a supervisory or leadership role.
• Strong experience in managing accounting tasks such as journal entries, bank reconciliations, accounts payable/receivable, and financial reporting.
• Previous experience in nonprofit accounting or working with grants and project-based financial tracking is highly desirable.
• Strong knowledge of accounting principles (GAAP), financial reporting, and tax regulations.

• Proficiency with accounting software (e.g., Financial Edge, Convergence) and Microsoft Office Suite (Excel, Word).
• Excellent organizational skills, attention to detail, and the ability to manage multiple priorities.
• Strong communication skills with the ability to work effectively with internal teams, external stakeholders, and auditors.
• Experience with financial audits and compliance reporting is a plus.

• Strong leadership and supervisory skills, with a commitment to coaching and developing staff.
• High degree of professionalism and integrity.
• Ability to work effectively under pressure and meet deadlines.
• Proactive, solution-oriented, and comfortable with change in a dynamic environment.

ESSENTIAL FUNCTIONS

The primary responsibilities include, but are not limited to:

• Complete routine accounting tasks, ensuring high levels of accuracy and efficiency.
• Review and approve journal entries, bank reconciliations, and other financial transactions to ensure completeness and compliance with accounting standards.
• Prepare and review journal entries, bank reconciliations, and ensuring all financial transactions are accurately recorded.
• Manage the entry of new grants and projects into the accounting software, ensuring proper tracking and reporting.
• Record adjusting entries and reclassifications for the correct allocation of revenue and expenses related to grants and projects.
• Ensure daily cash receipts from various sources (events, donations, etc.) are accurately recorded in the accounting system (e.g., Financial Edge).
• Open, review, and distribute all incoming correspondence (via email or mail) to the appropriate departments
• Manage the timely processing of accounts payable and receivable, ensuring accurate and efficient handling of payments and collections.
• Review the invoicing process, to ensure timely and accurate coding in Financial Edge.
• Monitor and review monthly AR/AP aging reports, working to resolve outstanding balances in a timely manner.
• Lead the month-end closing process, ensuring all tasks are completed according to the closing checklist and financial statements are prepared on time.
• Assist with the preparation of internal and external financial reports, including regulatory filings, tax returns (e.g., Form 990), and other compliance filings.
• Create monthly financial statements and reports, ensuring they reflect the organization’s accurate financial position.
• Ensure that all grants and projects are properly tracked and reported in the financial system, including recording revenue and expenses related to grants.
• Review and approve financial tracking and reporting of fundraising activities, ensuring that donations and grants are recorded accurately.
• Prepare and support internal and external audits, including annual audits, tax audits, and County Rent audits, ensuring that required documentation is provided and any issues are promptly addressed.
• Ensure compliance with tax and regulatory requirements, including corporate income tax for 501(c)(3) organizations, property taxes, and sales/use taxes.
• Assist with the preparation and filing of tax returns, including collaborating with external CPAs and the Finance team.
• Collaborate with the Finance team to streamline and improve financial processes and systems, reducing manual data entry and improving efficiency.
• Assist with data imports/exports from accounting software to enhance reporting and data accuracy.
• Maintain professional and courteous communication with internal and external stakeholders, including colleagues, vendors, clients, and auditors.
• Respond promptly to internal and external emails, ensuring all inquiries are addressed within one business day.
• Collaborate with HR for the processing of final employee payouts.
• Record payroll journal entries.
• Coordinate with HR for processing final year-end processes.

PHYSICAL DEMANDS

• Sits at a computer station, meeting table or work desk for more than two-thirds of each day
• Stands and walks to other stations and departments throughout the day
• Uses hands and fingers to operate computers and office equipment most of the day
• May stoop or crouch to access files or storage
• Requires clear vision at 20 inches or less with or without corrective lenses
• Hearing and speech within normal ranges and sufficient for clear communication face to face and especially via the telephone
• Lifts up to10 pounds regularly; lifts 25 pounds occasionally
• Exposed to noise levels typical of office environments

OTHER

• May be required to work overtime to complete work or projects
• May be required to work all employee events such as:
• Maritime Festival
• Annual Fundraising Gala
• Meets all applicable safety requirements for the position and work environment
• Completes other duties as assigned

EQUAL OPPORTUNITY EMPLOYER

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge.

 Event and Facility Rental Specialist 

Reports to: Public Programs Manager 

FLSA Status: Non-Exempt 

ABOUT THE OCEAN INSTITUTE 

Located on the waterfront in Dana Point Harbor, the Ocean Institute (OI) is a federally recognized 501c3 nonprofit. Working at the Ocean Institute offers a unique educational environment and the ability to show your appreciation for the ocean. Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. The Ocean Institute’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment. 

GENERAL DESCRIPTION 

Ocean Institute, located in the picturesque Dana Point Harbor, is seeking a dynamic Facility Rentals and Events Specialist to lead and expand our facility rental program. While our primary focus is on educational programs, our beautiful waterfront campus is also available for special events. The ideal candidate will serve as the primary point of contact for all internal facility rentals, overseeing everything from event setup to execution. This role requires strong coordination skills, including communication with external event teams, our Booking Coordinator, and vendors to ensure seamless event experiences. 

REQUIREMENTS 

• Must have related degree or equivalent professional qualification. 
• Must be adept with various computer programs including Square and Microsoft Office suite, marketing platforms, event platforms, Ocean Institute programs, etc. 
• No prior experience required. 
• Excellent interpersonal and guest services skills 
• Manage many projects, big and small 
• Must be committed to excellence and furthering the educational and environmental mission of the Ocean Institute. 
• Must be able to communicate effectively and establish rapport with staff, volunteers, customers, and vendors. 
• Must be self-motivated and able to work independently in an unsupervised environment. 

• Communication and coordination with our external event team 
• Communication and coordination with Ocean Institute’s Booking Coordinator 
• Event lead for internal event/facility rentals Onsite support for setup and duration of events 
  • Coordinate lead-up communication – phone, email, etc. 
  • Create event contracts and design floor plans 
  • Align and communicate staffing needs to team 
  • Coordinate walkthroughs with event hosts 
  • Etc. 
• Responsible for vendor management and relations. 
• Increase event rentals and utilization of Ocean Institute’s campus 
• Reviews sales performance/selling products 
• Review market rates for rentals and recommend alignment to managers 
• Assess rental spaces for organization and cleanliness to ensure campus is “Event Ready”. 
• Liaison with Ocean Institute Janitorial company for event rentals 
• Aligns and follows county lease requirements for facility rentals. 
• Works with marketing and social media teams on facility rental promotions. 
• Assistance with Ocean Institute’s large fundraising or special events such as; Maritime Festival, Jazz, Parade of Lights, Spooky Seas, etc. 
• Other activities as assigned. 

Reasoning & Mental Abilities: 

Uses critical thinking skills to interpret information furnished in written, oral or schedule form and to analyze more complex documents like agreements and contracts. Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly. 

Projects accurate future occurrences based on current or historic data. Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests. 

Work Environment & Exposures: 

Position may require occasional exposure to fumes or airborne particles, vibration and loud noise levels. Will be exposed to varying weather conditions, soil, pollen, grass and plant materials and fertilizer while working; will be exposed to cleaning solutions of home strength; may be exposed to industrial strength solutions for pest control, paints or solvents. 

EQUIPMENT USE: Computer, copy machine, fax, scanner, keyboard, ten-key, postage meter, etc. 

Gift Store Buyer & Merchandiser 

Reports to: Public Programs Manager 

FLSA Status: Non-Exempt 

ABOUT THE OCEAN INSTITUTE 

Located on the waterfront in Dana Point Harbor, the Ocean Institute (OI) is a federally recognized 501c3 nonprofit. Working at the Ocean Institute offers a unique educational environment and the ability to show your appreciation for the ocean. Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. The Ocean Institute’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment. 

GENERAL DESCRIPTION 

The Gift Store Buyer & Merchandiser will be responsible for managing the selection, purchase, delivery, tagging, and merchandising of products. The Buyer & Merchandiser is a key component to the success of the Gift Shop and ensures that the correct products are being offered to our customers, and it is displayed in an appealing, organized manner. 

REQUIREMENTS 

• Must have retail-related degree or equivalent professional qualification. 

• Must be adept with various computer programs including Square and Microsoft Office suite. 

• Must have 5-7 years of retail experience, with 2 years in a retail buying role. 

• Must be committed to excellence and furthering the educational and environmental mission of the Ocean Institute. 

• Must be able to communicate effectively and establish rapport with staff, volunteers, customers, and vendors. 

• Must be self-motivated and able to work independently in an unsupervised environment. 

• Previous management experience preferred. 

ESSENTIAL FUNCTIONS 

• Oversees gift store product and inventory selection, display, and curation. 

• Oversees receiving, tagging, and merchandising of product. Ensures that the store is clean, organized, and aesthetically pleasing. 

• Maintains product selection with attention to cost, quality, profitability, customer demand, diversity and in alignment with Ocean Institute’s store goals. Goals include creating brand ambassadors with Ocean Institute merchandise, teaching about and encouraging ocean-conscious purchases, offering products for reminders of guest experiences, and providing coastal trip necessities. 

• Oversees product and category analysis and monthly inventory tracking to ensure optimized sales and profit margins. 

• Balances overall gift store inventory stock levels through timing the delivery of initial buys and replenishment. 

• Responsible for vendor management and relations. 

• Reviews sales performance/selling reports. 

• Plans and executes markdown strategies through reviewing sales results, researching sales and inventory sales by category each month and draws conclusions to ensure greatest margin potential. 

• Aligns gift shop with county lease requirements. 

• Works with marketing and social media teams on promotions. 

• Provide front desk & gift shop floor coverage as scheduled. 

• Other activities as assigned. 

Reasoning & Mental Abilities: 

Uses critical thinking skills to interpret information furnished in written, oral or schedule form and to analyze more complex documents like agreements and contracts. Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly. 

Projects accurate future occurrences based on current or historic data. Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests. 

Work Environment & Exposures: 

Position may require occasional exposure to fumes or airborne particles, vibration and loud noise levels. Will be exposed to varying weather conditions, soil, pollen, grass and plant materials and fertilizer while working; will be exposed to cleaning solutions of home strength; may be exposed to industrial strength solutions for pest control, paints or solvents. 

EQUIPMENT USE: Computer, copy machine, fax, scanner, keyboard, ten-key, postage meter, etc. 

APPLY

Email your resume and cover letter to recruitment@oceaninstitute.org. Note any summer commitments where you will be unable to work in your cover letter. 

Seasonal Summer Camp Counselor

Job Posting

ABOUT THE OCEAN INSTITUTE

The Ocean Institute (OI) has redefined its future through a newly developed strategic plan and priorities that include research, education, conservation and excellence.  Located on the waterfront in Dana Point Harbor, the Ocean Institute is a federally recognized 501c3 nonprofit. Working at OI offers a unique educational environment and ability to demonstrate your appreciation for the ocean.  Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. OI’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment. 

JOB SUMMARY

Under the direction of the Summer Camp Manager and Program Coordinators, the Summer Camp Seasonal Instructors will support the operation of Ocean Institute summer camp programs, supervise groups of campers, and facilitate summer camp activities.  

ESSENTIAL DUTIES & RESPONSIBILITIES

• Teach summer camp lessons, lead activities, and facilitate games both indoors and outdoors.
• Help create a safe, productive, and enjoyable learning environment for all campers. 
• Assist with check-in and checkout.
• Ensure all campers are following safety guidelines and rules. 
• Monitor children who may need additional attention (for example, children with special needs or who are homesick). 
• Monitor campers in an emergency when other staff are not present.
• Other duties as assigned

EDUCATION, EXPERIENCE AND QUALIFICATIONS

• Committed to excellence and furthering the educational and environmental mission of the organization.
• Must be at least 18 years of age.
• Enthusiasm for working with children ages 5-13.
• Experience in the camp setting preferred.
• Upon job offer, completion of drug test, California Department of Justice fingerprint check via Livescan and background check.
• Availability to work Monday-Friday, June 7 through August 13. No weekends.

PHYSICAL & MENTAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.

Reasoning & Mental Abilities:  Uses critical thinking skills to interpret information furnished in written, verbal or schedule form.  Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly.

Projects accurate future occurrences based on current or historic data.  Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response.

Work Environment & Exposures:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.  While performing the duties of this job, the employee is exposed to indoor/outdoor moderate conditions on a regular basis.  The noise level is usually moderate.

EQUAL OPPORTUNITY EMPLOYER

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge.

TO APPLY

Email your resume and cover letter to recruitment@oceaninstitute.org . Note any summer commitments where you will be unable to work in your cover letter.  

Retail & Ticketing Supervisor 

ABOUT THE OCEAN INSTITUTE 

The Ocean Institute (OI) has redefined its future through a newly developed strategic plan and priorities that include research, education, conservation and excellence.  Located on the waterfront in Dana Point Harbor, the Ocean Institute is a federally recognized 501c3 nonprofit. Working at OI offers a unique educational environment and ability to demonstrate your appreciation for the ocean.  Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. OI’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment.   

GENERAL DESCRIPTION 

The Chambers Gallery Gift Shop Coordinator reports directly to the Chambers Gallery Manager. The position is responsible for ensuring a positive and welcoming experience for visitors and maintaining the status of the gift store in conjunction with the Gift Store Buyer & Manager. The ideal candidate will have excellent customer service skills and will be comfortable working with people of all ages and backgrounds. 

ESSENTIAL FUNCTIONS 

• Provide exemplary customer service to Ocean Institute visitors and callers 
• Develop and maintain knowledge of Point of Sale (“POS”) software  
• Develop and maintain knowledge of Ocean Institute ticketing platforms 

• Provide accurate information about the Institute, its offerings, exhibits and events, and the surrounding area 
• Promote Ocean Institute membership & events 
• Collect visitor data and feedback 
• Assist with store merchandise inventory receiving, tagging, and upkeep 
• Restock merchandise & staging of the sales floor 

• Communicate inventory needs to Gift Shop Buyer ahead of large events 
• Works with Gift Shop Buyer on merchandising and floor schematics for maximum volume impact and visual presentation 
• Maintain a clean and neat store appearance and assist with keeping Ocean Institute public spaces tidy 
• Open and close the store as scheduled 
• Pull & analyze monthly and annual sales reports  

• Coordinate cash supply and organize bank runs as needed 
• Other duties as assigned 

REQUIREMENTS/QUALIFICATIONS 

• Responsible and proficient cash handling skills 
• Exemplary customer service and communication skills 
• Ability to effectively operate in an environment that can be fast paced 
• High school or equivalent 
• Minimum 1 year of retail, customer service, and cash-handling experience preferred 

• Bilingual English/Spanish a plus 
• Willing to work weekends 

PHYSICAL & MENTAL REQUIREMENTS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law. 

Reasoning & Mental Abilities:  Uses critical thinking skills to interpret information furnished in written, verbal or schedule form.  Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly. 

Projects accurate future occurrences based on current or historic data.  Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests. 

Work Environment & Exposures:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.  The employee is exposed to indoor/outdoor moderate conditions on a regular basis.  The noise level is usually moderate. 

EQUAL OPPORTUNITY EMPLOYER 

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge. 

Maritime Program Manager

Job Description

ABOUT THE OCEAN INSTITUTE

The Ocean Institute (OI) has redefined its future through a newly developed strategic plan and priorities that include research, education, conservation and excellence.  Located on the waterfront in Dana Point Harbor, the Ocean Institute is a federally recognized 501c3 nonprofit. Working at OI offers a unique educational environment and ability to demonstrate your appreciation for the ocean.  Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. OI’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment. 

JOB SUMMARY

Under the direction of the Director of Education, the Maritime Program Manager supervises the operation, maintenance, and quality of Ocean Institute’s education programs. The Maritime Program Manager has a lead role in all aspects of the successful operation of programs including program coordination, daily logistics, staff supervision, customer service, program evaluation, and equipment maintenance.  In addition, the individual will participate in other Ocean Institute programs and events as needed.

Success in this role will largely be measured by leadership and expectations related to oversight of external communication with schools; including accuracy in detail, communication related to cancellations or changes, response rate (within 24 hours), moving schools to actions (booking a program).  Additionally, internal leadership related to staff retention, instructional accuracy (as demonstrated by education director and pre-post gains), and a positive staff culture.

The Maritime Program Manager is expected to provide clear and timely communication to the Director of Education on issues, concerns, data as requested, staff needs, etc. This is a leadership position that is expected to echo the culture and expectations of the senior leadership team.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manager duties:
  • Works with members of the team to ensure programs meet organizational standards of maritime education and excellence.
  • Communicates with staff, volunteers, and the public in a positive and appropriate manner.
  • Oversees program budgets (COPS).
  • Participates in the planning process of all-hands events (Jazz, Maritime Festival, Virtual College Fair, Girls in Ocean Science, Holiday Lights, etc.).
  • Coordinates professional development and growth opportunities for Maritime staff (Trainings, conferences, etc.).
  • Works with the Maritime Coordinator in Intern management.
  • Assist Maritime Coordinator in Volunteer Management.

• Supervises Maritime Program Implementation Coordinator.
• Oversees the Maritime Education team including hiring, timecards, exiting employees and ensuring staff engagement.
• Manages timekeeping in Maritime Department for accurate payroll processing (timecards).

• Assists Maritime Coordinator with staff trainings throughout the school year.
• Works closely with the Education Scheduling Coordinator to ensure accuracy in the Maritime Program Calendar.

• Leads the Maritime Education Experience
• Manages the Maritime Education visitor experience and oversees the quality of the Maritime programs.
• Ensures the safety and well-being of students, adult chaperones, teachers, and staff.
• Promotes Maritime Education programs and bring more visitors to Ocean Institute.
• Develops and revisits programing curriculum with Maritime Coordinator under the direction of the Director of Education.

• Communicates website updates to Maritime Coordinator.
• Assists Education Director in creating marketing material.
• Teaches or serves as a deckhand, or overnight admin as needed.

• Summer Camp
• Managing role in summer camp.
• Works with the education team to plan and develop summer camp programs
• Supervises summer camp sessions during June, July, and August
• Maritime Festival:
• Managing role in Maritime Festival.
• Examples, but not limited to: Visiting Tall Ships, City Permits, Spatial Planning, Outside education partners
• Upholds Ocean Institute and departmental policies and procedures.

• Meet deadlines set by Education Director.
• Delegate tasks and assign other team members to complete them.
• Other duties as assigned

EDUCATION, EXPERIENCE AND QUALIFICATIONS

• 4-year degree in Education or Science and/or equivalent combination of education and experience preferred.
• 1-2 years’ experience working at a formal and/or informal educational facility
• Minimum 1 year experience in successfully managing a team. Can delegate and motivate employees to accomplish goals.
• Advanced computer skills. Highly competent in Microsoft Office and various databases.
• Able to manage and provide strong leadership to staff and volunteers.
• Must be articulate and have excellent writing skills
• Must possess a high sense of urgency, strong initiative, multitasking capability, customer centric attitude, and a high attention to detail.
• Excellent time management skills.
• Ability to work independently and in a team while maintaining a high standard of excellence in task completion.
• Current certification in First Aid and CPR required

PHYSICAL & MENTAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.

Reasoning & Mental Abilities:  Uses critical thinking skills to interpret information furnished in written, verbal or schedule form.  Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly.

Projects accurate future occurrences based on current or historic data.  Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests.

Work Environment & Exposures:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.  The employee is exposed to wet conditions; indoor/outdoor moderate conditions on a regular basis.  The noise level is usually moderate.

EQUAL OPPORTUNITY EMPLOYER

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge.

Send resume and cover letter to rrussell@oceaninstitute.org

 Maritime Program Coordinator

Job Description

ABOUT THE OCEAN INSTITUTE

The Ocean Institute (OI) has redefined its future through a newly developed strategic plan and priorities that include research, education, conservation and excellence.  Located on the waterfront in Dana Point Harbor, the Ocean Institute is a federally recognized 501c3 nonprofit. Working at OI offers a unique educational environment and ability to demonstrate your appreciation for the ocean.  Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. OI’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment. 

GENERAL DESCRIPTION

Under the direction of the Maritime Program Manager, the Maritime Coordinator: Program Implementation is responsible for ensuring the quality, consistency, and effectiveness of Maritime programs and instruction at the Ocean Institute. The coordinator is responsible for training, supervising, and evaluating instructional staff and ensuring that programs and activities run smoothly and on schedule.  To ensure program delivery in alignment with program goals, this position orchestrates peer evaluation and feedback throughout the year. This job also includes pre and post communication with teachers to ensure we are providing adequate customer service.

This leadership role ensures that Maritime programs at the Ocean Institute align with internal and external standards for educational quality and excellence. In addition, the coordinator will participate in other Ocean Institute programs and events as needed.

Success in this role will largely be measured by staff retention, instructional accuracy (as demonstrated by manager and pre-post gains), and a positive staff culture.

ESSENTIAL FUNCTIONS 

• Staff Management: 

• Supervise and support instructional staff.  
• Manages staff scheduling and ensures schedules are released on time. Work with Maritime Master Captain and School Programs Manager to co-manage staff and scheduling. 
• Create and manage staff assignments for school programs. (Assisting set-up, check-in, lunch, check-out, etc.) 
• Work alongside other education coordinators and managers to develop and implement a peer observation program for instructors. 

• Works with Master Captain and Manager to run instructional staff training for Maritime programs.  
• Works as a team member with other education staff to ensure the success of the programs and to create a positive work environment. 
• Communicates any relevant information about the program or job performance to staff positively and appropriately. 

• Program Implementation: 

• Uses pre-program data on program to ensure the learning experiences align. 

• Greets and checks-in schools upon arrival for school programs. If multiple programs, assign a lead instructor to assist. 
• Assists staff with set-up and clean-up of onsite programs, including assisting staff with lunch breaks.  
• Updates program curriculum and supplies used for programs. 
• Adapts programs for inclement weather, communicates any last-minute changes with teachers. 
• Manages school information, allergies, dietary restrictions, behavior issues, and updates instructional staff if necessary. 

• Runs pre-program meetings to inform staff the day of program needs and changes. 
• Teach programs on a fill in or substitute basis (Instructor, deckhand, overnight admin). 
• Works with the Booking Coordinator on special/custom Maritime programs. 
• Manages all food items for overnight programs (ex: ordering dinner, breakfast, drinks, snacks, etc.) 

• Leadership: 

• Works as a team member with other Ocean Institute departments. 
• Works with the education team to plan and develop summer camp programs. 
• Works with the education team to plan teaching techniques training.  
• Has a leadership role in summer camp sessions during June, July, and August.  
• Assist Master Captain with Intern Program.  

• Works closely with Captains to ensure program success. 
• Present and promote Ocean Institute programs at PTA meetings, schools, and other events, if requested. 

• Maintenance and Workshop Familiarization 

• Works with Master Captain to ensure upkeep of historic tall ship. Including and not limited to: 

• Working aloft using a fall arrest system 

• Working with solvents, paints, oils, and finishes 

• Special Events: Participates in the planning and implementation of special events (ex: Jazz, Maritime Festival, Virtual College Fair, GIOS, Holiday Events, etc). 
• Fulfills essential functions and responsibilities of an Ocean Institute Coordinator, interfacing with school groups, staff, and members of the public, ensuring program excellence. 
• Upholds Ocean Institute and departmental policies and procedures.  
• Other duties as assigned.  

REQUIREMENTS

• Must have four-year degree in history, education, or the equivalent.
• Must maintain certification First Aid and CPR.
• Must be adept with various computer programs including the Microsoft Office suite and online programs
• Must be committed to excellence and furthering the educational and environmental mission of the Ocean Institute.
• Must have experience in informal or formal education.
• Must have the ability to communicate effectively and establish a good rapport with staff, as well as with visiting teachers, students, and chaperones.
• Must be self-motivated and able to work independently in an unsupervised environment.
• Previous management experience preferred.
• Must be able to fill in as any role in the maritime department, including as a deck hand on the Spirit of Dana Point
• Must exhibit a positive attitude, enthusiasm, and passion for work in Ocean Education!

PHYSICAL & MENTAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.

Reasoning & Mental Abilities:  Uses critical thinking skills to interpret information furnished in written, verbal or schedule form.  Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly.

Projects accurate future occurrences based on current or historic data.  Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests.

Work Environment & Exposures:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.  The employee is exposed to wet conditions; salt water; rough, rocky, slippery terrain; indoor/outdoor moderate conditions on a regular basis.  The noise level is usually moderate.

EQUAL OPPORTUNITY EMPLOYER

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge.

Send resume and cover letter to rrussell@oceaninstitute.org.

Send resume and cover letter to rrussell@oceaninstitute.org

Science Instructor

Reports to:                   Science Manager /Coordinator

Status:                         Part-time, Non-exempt

ABOUT THE OCEAN INSTITUTE

The Ocean Institute has recently redefined its future through a newly developed strategic plan that includes the newly defined priorities of research, education, conservation and excellence.  Located on the waterfront in Dana Point Harbor, the Ocean Institute is a federally recognized 501c3 nonprofit. Working at the Ocean Institute offers a unique educational environment and ability to show your appreciation for the ocean.  Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean.   The Ocean Institute’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment.

GENERAL DESCRIPTION

Under the direction of Science Program Manager and Coordinator, the Science Instructor utilizes appropriate teaching skills and strategies to promote each student’s knowledge, awareness, and appreciation of science content.  Science Instructors teach students grades pre-school through college in our laboratory, on our research vessel, and in the Dana Point Marine Protected Area.

REQUIREMENTS

• Must be able to fulfill the Essential Functions of the Instructor position.
• Four-year degree in science or education.
• Demonstrated experience working with children and groups in an organized educational or recreational setting.
• Must be adept with various computer programs including the Microsoft Office suite and online programs
• Ability to work overnight programs and occasional weekends.
• Ability to work independently.
• Committed to excellence and furthering the educational and environmental mission of the organization.
• Maintains certifications in First Aid and CPR.
• Upon job offer, completes a fingerprint and background check.
• Upon hire, participates in United States Department of Transportation and Coast Guard required drug-testing program.

ESSENTIAL FUNCTIONS

• Demonstrates the ability to positively maintain a focused learning environment in a variety of situations and settings.
• Demonstrates knowledge and understanding of various scientific disciplines. Uses teaching techniques to dynamically present the facts and underlying principles of these disciplines to students of a wide range of ages and abilities. Use inquiry based learning and stay current on teaching techniques.
• Keeps up to date on current information in the fields of science and education.
• Attains and retains knowledge of Common Core and Next Generation Science Standards.
• Explains safety procedures to participants in educational activities and strictly enforces safety guidelines.
• Works with supervisors to resolve participant behavioral problems.
• Understands and maintains safety and conduct expectations outlined in the Ocean Institute Employee Handbook and other Ocean Institute documents.
• Assists in the maintenance of equipment and supplies.
• Assists the program manager/coordinator in the overall administration of the program.
• Assists the program manager/coordinator in implementing new curricula.
• Participates in Ocean Institute staff meetings, training and enhancement activities.
• Interacts professionally with colleagues and public.
• Works as part of a team with other Ocean Institute staff members and uses interpersonal communication techniques to ensure the success of the programs and positive work environment.
• Maintains a positive attitude in a vigorous working environment.
• Performs other duties as assigned.

EQUAL OPPORTUNITY EMPLOYER 

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge.

TO APPLY

Email your resume and cover letter to recruitment@oceaninstitute.org

Maritime Instructor

Job Description

ABOUT THE OCEAN INSTITUTE

The Ocean Institute (OI) has redefined its future through a newly developed strategic plan and priorities that include research, education, conservation and excellence.  Located on the waterfront in Dana Point Harbor, the Ocean Institute is a federally recognized 501c3 nonprofit. Working at OI offers a unique educational environment and ability to demonstrate your appreciation for the ocean.  Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. OI’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment. 

JOB SUMMARY

The Maritime Instructor teaches students and the public about maritime history utilizing Ocean Institute’s facilities including labs, docks, and ships. Maritime Instructors will engage students in our school experiences, summer camp programming, public programs, and private events. This position requires Instructors to be in character and role-play to engage the students and to dress in period-specific costumes to recreate the lives of those who worked aboard ships such as ours in the 1700’s and 1800’s. Ocean Institute’s ideal candidate possesses or is in pursuit of a degree in education, history, theater, related fields, and/or equivalent experience. Applicants must be willing to work overnight and day shifts. Most programs take place either dockside at Ocean Institute, or on our Historic Tall Ship, Spirit of Dana Point. Sailing experience is not necessary but is a plus!

ESSENTIAL DUTIES & RESPONSIBILITIES 

• This position requires educators to work as a team to provide an educational experience for students, public programs, and private programs.
• Uses teaching techniques to dynamically present the facts and underlying principles of California/ US cultural histories to students of a wide range of ages and abilities.
• Demonstrates the ability to utilize the program’s characters in role-play to engage the students while meeting the goals and objectives of the program as outlined staff training manual.
• Shows the ability to positively maintain a focused learning environment in various situations and settings.
• Dresses in period-specific costumes to recreate the lives of those who worked aboard ships such as ours in the 1700’s and 1800’s.
• Display and maintain knowledge of California and US history.
• Convey knowledge of and demonstrate safety procedures to participants in educational activities and effectively enforces safety guidelines.
• Works with supervisors to resolve participant behavioral problems.
• Understands and maintains safety and conduct expectations outlined in the Ocean Institute Employee Handbook and other Ocean Institute documents.
• Assists in the maintenance of equipment and supplies.
• Must be committed to excellence and furthering the educational and environmental mission of the Ocean Institute.

OTHER DUTIES required by this position may include: 

• Participates in Ocean Institute staff meetings, training and enhancement activities.
• Willingness to train and mentor new Maritime Instructors
• Interacts professionally with colleagues, other departments at the Ocean Institute, and the public.
• Strives to be a constant and continuous student and thrive when facing challenges and adversity.
• Works as part of a team with other Ocean Institute staff members and uses interpersonal communication techniques to ensure the success of the programs and positive work environment.
• Maintains a positive and professional attitude/ appearance in a vigorous working environment.
• Assists the Maritime Manager in developing/ implementing new curriculum.
• Performs other duties as assigned.

EDUCATION, EXPERIENCE AND QUALIFICATIONS

• Must possess or actively be in pursuit of a degree of higher education in history, theatre, education, or a related field.

• Equivalent experience and/or informal education will also be considered.

• Must maintain certifications in First Aid and CPR. Certification can be completed after hiring.

• Ability to work overnight programs and weekends.

• Demonstrated experience working with children in an organized educational or recreational setting.

• Must have demonstrated excellence in leadership in an educational setting.

• Familiarity with Microsoft Office suite and various internet programs.

• Must have the ability to communicate effectively and establish a good rapport with staff, as well as with visiting teachers, students, and chaperones.

• Must be self-motivated and able to work independently in an unsupervised environment.

• Must exhibit a positive attitude, enthusiasm, and passion for maritime history education!

• Sailing experience is not necessary but is a plus.

• Committed to excellence and furthering the educational mission of the organization.

• Upon job offer, completes a fingerprint and background check.

• Upon hire, participates in United States Department of Transportation and Coast Guard required drug-testing program

PHYSICAL & MENTAL REQUIREMENTS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.

Reasoning & Mental Abilities:  Uses critical thinking skills to interpret information furnished in written, verbal or schedule form.  Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly.

Projects accurate future occurrences based on current or historic data.  Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests.

Work Environment & Exposures:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.  While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The employee is exposed to wet conditions; heights, indoor/outdoor moderate conditions on a regular basis.  The noise level is usually moderate to loud.

EQUAL OPPORTUNITY EMPLOYER

 Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge.

TO APPLY

Email your resume and cover letter to recruitment@oceaninstitute.org

Education Instructor

ABOUT THE OCEAN INSTITUTE

The Ocean Institute (OI) has redefined its future through a newly developed strategic plan and priorities that include research, education, conservation and excellence.  Located on the waterfront in Dana Point Harbor, the Ocean Institute is a federally recognized 501c3 nonprofit. Working at OI offers a unique educational environment and ability to demonstrate your appreciation for the ocean.  Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. OI’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment.

JOB SUMMARY

The Instructor teaches students and the public about marine science and maritime history utilizing the Ocean Institute facilities including labs, docks, and ships.  Instructors will engage students in our school experiences, summer camp programming, public programs and private events.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Demonstrates the ability to positively maintain a focused learning environment in a variety of situations and settings.
• Demonstrates knowledge of marine science and maritime history.
• Uses various techniques to dynamically teach students of a wide range of ages and abilities.
• Committed to excellence and furthering the educational mission of the organization.
• Explains safety procedures to participants in educational activities and strictly enforces safety guidelines.
• Works as part of a team with other Ocean Institute staff members and uses interpersonal communication techniques to ensure the success of the programs and positive work environment.
• Maintains a positive attitude in a vigorous working environment. Interacts professionally with colleagues at the Ocean Institute, and the public.
• Performs other duties as assigned.

EDUCATION, EXPERIENCE AND QUALIFICATIONS

• Four-year degree in education, environmental studies, social science, science, or outdoor recreation; equivalent relevant work experience may be acceptable.
• Ability to work overnight programs and weekends.
• Demonstrated experience working with children in an organized educational or recreational setting.
• Ability to work independently on tasks in cooperation with fellow team members.
• Committed to excellence and furthering the educational mission of the organization.
• Maintains certifications in First Aid and CPR (Ocean Institute will provide training)

COMPUTER & EQUIPMENT SKILLS

• Familiar with Microsoft Word, Excel, Outlook, Access, and PowerPoint, various databases, and internet programs.

PHYSICAL & MENTAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.

Reasoning & Mental Abilities:  Uses critical thinking skills to interpret information furnished in written, verbal or schedule form.  Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly.

Projects accurate future occurrences based on current or historic data.  Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests.

Work Environment & Exposures:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.  The noise level is usually moderate. This position requires working in a variety of physically demanding and potentially hazardous environments, both on land and at sea. Outdoor Education Instructors will hike several miles on moderately difficult wilderness trails in the Cleveland National Forest. This position requires the employee to work outdoors, exposed to all weather conditions, as well as dust, pollen, plant life, insects and wildlife.

Equipment Use:  Computer, copy machine, fax, scanner, keyboard, ten-key, postage meter, etc.

EQUAL OPPORTUNITY EMPLOYER

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge.

Apply:

Email your resume and cover letter to recruitment@oceaninstitute.org .

Chambers Gallery Sales Associate

ABOUT THE OCEAN INSTITUTE

The Ocean Institute (OI) has redefined its future through a newly developed strategic plan and priorities that include research, education, conservation and excellence.  Located on the waterfront in Dana Point Harbor, the Ocean Institute is a federally recognized 501c3 nonprofit. Working at OI offers a unique educational environment and ability to demonstrate your appreciation for the ocean.  Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. OI’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment. 

GENERAL DESCRIPTION

The Chambers Gallery Sales Associate reports directly to the Chambers Gallery Manager. The position is responsible for ensuring a positive and welcoming experience for visitors.  The ideal candidate will have excellent customer service skills and will be comfortable working with people of all ages and backgrounds.

REQUIREMENTS/QUALIFICATIONS

• Responsible and proficient cash handling skills
• Exemplary customer service and communication skills
• Ability to effectively operate in an environment that can be fast paced
• High school or equivalent
• Minimum 1 year of retail, customer service, and cash-handling experience
• Bilingual English/Spanish a plus

ESSENTIAL FUNCTIONS

• Provide exemplary customer service to Ocean Institute visitors and callers
• Develop and maintain knowledge of Point of Sale (“POS”) software
• Provide accurate information about the Institute, its offerings, exhibits and events, and the surrounding area
• Promote Ocean Institute membership
• Collect visitor data and feedback
• Assist with store merchandise inventory
• Restock merchandise
• Maintain a clean and neat store appearance and assist with keeping Ocean Institute public spaces tidy
• Open and close the store as scheduled
• Assist with merchandise receiving
• Other duties as assigned

PHYSICAL & MENTAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.

Reasoning & Mental Abilities:  Uses critical thinking skills to interpret information furnished in written, verbal or schedule form.  Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly.

Projects accurate future occurrences based on current or historic data.  Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests.

Work Environment & Exposures:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.  The employee is exposed to indoor/outdoor moderate conditions on a regular basis.  The noise level is usually moderate.

EQUAL OPPORTUNITY EMPLOYER

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge.

Apply: 

Email your resume and cover letter to recruitment@oceaninstitute.org.